Identifying Issues on a Student-By-Student Basis
- Select the student name in the Student Information Panel on the right hand side.
- Click on the 'View Attendance History' button to the right of the SIP.
- Click the 'Time-Based View' button. All recorded attendance display.
- For more detailed information click on the Date itself. This will open the Attendance Stack.
- Once any gaps have been noted, check the students timetable for the day by clicking on the 'View Timetable' button to the right of the SIP. Also, refer to the section below entitled: Ensuring Attendance is Captured for the Entire Day.
Attendance Reports Suitable for use When Following-Up on Multiple Student Absences
Absences Missing From the 'Absences' Report
The 'Absences' report, displays only one icon per timetabled class (period based). This report may not be suited in instances where there are classes missing from the students timetable or if the classes are 'Calendar Classes' (created directly through the teacher's timetable).
Viewing Underlying Attendance Using the 'Absences (Time-Based View)' Report
The report called 'Absences (Time-Based View)' is well-suited for identifying absences. This report displays the attendance on a minute-by-minute basis, regardless of whether the student has classes timetabled.
About the 'Discrepancies' Report
Ensuring Attendance is Captured for the Entire Day
To ensure attendance is recorded for the entire day, the following options can be used:
- Option 1: Record attendance using a Day roll (to mark attendance once a day), or an AM roll and PM roll *recommended* (to mark attendance twice a day). This method is typically used for primary students or students that do not change rooms.
- Option 2: Record attendance using timetabled, period-based subject classes. If this method is chosen, it's essential the students are timetabled for all classes, as missing classes will result in gaps in attendance (as there will be no roll for the teacher to mark).
- Option 3: Record attendance using a day or AM/PM roll class. If classes are also timetabled, teachers can override the attendance recorded using the roll classes to mark the roll.
- Option 4: Record attendance using Calendar classes. This option is not ideal in all situations as attendance only displays in Time-Based View and Time-Based View Reports.