Timetabling and Programming Rotating Classes

The article outlines methods for timetabling and reporting on subjects with rotating classes such as Science, Humanities and Arts.

This is a General Guide, the process may differ slightly depending on the School's Reporting Requirements. If in doubt as to the best option, please contact the SEQTA Service Desk to discuss with your School's CES (Client Engagement Specialist).

Click link below to download the rotating classes cheat sheet:

• Timetabling Rotating Classes Cheat-Sheet

Subjects Reported on Under One Subject (i.e. Art)

This method is suited if one subject appears on reports, for example 'Art'. Depending on the reports, the sub-area results may also be included under the subject as outcomes. 

Timetabling: Each class of students are enrolled in an Art class for the entire year (i.e. 7ART#1, 7ART#2). Note the Class Code for these classes does not reference the sub-area (Music, Visual Arts etc.).

Programme setup: One Programme should be used for all Art classes with Pathways setup. To ensure lessons display in the correct order for all classes, the following setup process will need to be used. If you use this method, the students will see their previous lessons correctly for each sub area in the order they were taught.

1. Put the lessons for all the sub-areas on the Original Pathway.
2. Clone the Original Pathway, then assign a pathway to each class.
3. Teachers can then order the lessons correctly for that class of students.

Subjects Reported on Under Multiple Sub-Areas (i.e. 'Music', 'Drama', 'Visual')

This method assumes that each sub-area displays as separate subjects on reports, (i.e. 'Music', 'Drama', 'Visual". Additionally, that students switch subjects between timetable periods:

• Class A does Drama and Music in semester one and Visual arts in Semester two.
• Class B does Visual art in semester one and Drama and Music in Semester two.

Timetabling: Each class of students is enrolled the class for the sub-area (i.e. 7MUS#1, 7DRA#1).

Programme Setup: One Programme should be used for each sub-area for example 7MUS#1 and 7MUS#2 would share the same programme and 7DRA#1 and 7DRA#2 would share a different programme. If the classes are taught in different timetable periods the sharing will need to be done by the SEQTA Service Desk - if this is required please email the Class Codes to [email protected]