This article contains information on how to manage timetabling and attendance for sport and carnival days.
These methods may not be suited in all situations depending on the school's polices and processes. If in doubt please contact the SEQTA Service desk to discuss with the school's SEQTA School Relationship Manager.
The simplest way is to have classes timetabled for the day as they typically would (ie. remove the exceptional day under Manage days and then run a Sync). If required, teachers can move the lesson to another day through the 'Organise lessons' tab in their programme if they are worried about extra day showing under Planning.
- Enter an attendance solution (normal priority) for all students using the type 'Education activity (or similar). This can be done through Administration workspace > Attendance administration > Attendance manager
- Once the teachers have marked the paper roll they can then pass this to you to enter into the system
- Select all the students that are marked as absent on the paper roll. Next, enter an attendance solution of the type 'Absent' (the cross). Do not use another type otherwise the absentee SMSes won't work.
- Send out the absentee SMSes (all students with an 'Absent' will be flagged for absentee SMSes). This can be done through the Administration workspace > Attendance administrator > Absentee SMSes