How to Extend Attendance to Cover the Entire Day or to Resolve Gaps in Attendance

The below process can be used for correcting attendance in cases where the roll was only marked for a fraction of the time it should have been. This is generally only required, when a period is not set to the full duration (by error) and is then extended (corrected). For example, if the AM roll class is only set for 8:50 - 9:05 instead of 8:50 - 12:00.

This process is suitable in most situations. However, if in doubt please check with the School's SEQTA Client Engagement Specialist.

1. Print the attendance reports 'Attendance Details' report and the 'Absences' report for the affected students and day (or date-range).
   • The 'Attendance Details' report can be used to to cross reference and check a couple of examples once the steps below have been completed.
   • The 'Absences' report will be used as a reference, as all the absences marked using the roll will need to be re-entered. The other attendance solutions should remain unaffected.
2. Create an Attendance solution for all affected student with gaps in attendance (eg. the entire school), using 'Repeat Multi-Day', with a 'Normal Priority', with the applicable Attendance type (i.e. 'In-Class'), for the date-range affected.
3. Using the Attendance details report from step 1, enter the attendance through the Attendance management page. If there are multiple student absences, for the same day or date-range, and the same times, these can be done using the one attendance solution.