The reports outlined below are used to ensure academic reports are correct and complete come reporting time. Reports with 'tabulated' and 'csv' in the report name will produce a spreadsheet.
The report proofing process should be started well before the final print run to ensure there will be sufficient time available should any issues arise or changes be required.
- Sanity Check: The Sanity check displays students and classes that have no reporting data at all entered.
- Academic completedness (spreadsheet): Indicates which parts of the reporting section of the marks book have not been completely filled in. If all sections are filled in, the student and class will not appear in the spreadsheet.
- Academic Summary: Displays data entered into the reporting section of the Marks book (eg. Mod grade, affectives and comments). Please note the 'Calc Gd' and 'Calc %' are only saved to the database if reporting data is entered or edited, then saved.
- Values Summary: Displays the school values and pastoral care comments comments entered for students.
- Proof reports: This shows grades, syllabus scores, affectives and comments that have been entered into the reporting section.
Entering test data
If reporting data has not yet been entered, then enter dummy data for one of the students. Be sure to add all required data and a long comment. This data can be deleted once proofing has been completed. In addition to the proofing reports, please print a sample of student academic reports to check for any name changes, formatting or customisations that may be required.
Programme setup checklist
The following items need to be set correctly for reports to print with the required information. This includes affectives, grades, checking if subjects aren't appearing, as well as incorrect teacher names appearing on reports.
- Run the Proofing reports to ensure staff have entered the reporting data for their subjects and pastoral care comments (school values)
- Check the correct teacher is displaying for each subject. If this is not correct, please refer to the Changing the staff salutation on academic reports article for steps on resolving this issue.
- Teachers with subjects reporting on Syllabus or Outcomes will need to set their Programmes accordingly. See: Setting up programmes for reporting on syllabus outcomes article.
- The Programme Course type will need to be set correctly.
- Reports that include Absences will need to ensure the attendance has been pushed onto the correct 'Values template'. See: Displaying attendance on academic reports article.
Identifying classes without programmes (Unprogrammed classes report)
The 'Unprogrammed classes' report lists classes that do not have a programme attached. This report may also be of help with identifying any classes that may require bridging.
To print this Unprogrammed classes report:
- Go to the Teaching workspace > List of programmes
- Select the applicable timetable period's using the Timetable period drop-down at the top of the work area
- Select the applicable staff using the Staff drop-down at the top of the work area. To check for all staff remove all names using the Broom icon
- Click Print > select Unprogrammed classes
- Select Click here to access your document once report is complete