The timetable 'Group' number, determines which timetable periods can be bridged together. The group number set through the 'Timetable Setup', under the 'Cycle Period' setup sub-page.
Assigning the correct group number is important, as it prevents bridging across the incorrect timetable periods. See below for more information and examples.
If the Group number has been incorrect for a period of time, and there is a chance classes have been incorrectly bridged as a result, the incorrect bridging should be resolved prior to changing the group number. Changing the Group number does not affect the timetabling or the sync process.
Viewing and Changing the Timetable Group Number
- Go to the Administration Workspace > Timetable Management > Cycle/Period Setup. The group number displayed in curly brackets beside each timetable period listed on the left-hand side.
- Click on the applicable timetable period.
- If required edit the group number.
- Click Save.
Determining Which Timetables Should Share a Group Number
In most cases, the following rules apply. It doesn't matter which number is used, rather it matters which timetable periods are sharing the same number.
- Timetables from Previous Years - (The exception to this is when classes continue over two years, or start in advance, for example year 11 courses in Term 4).
- Timetables for Different Campuses.
- Timetables for Different Sub-Schools (Senior and Junior).
Table below: Example of Group Numbers assigned over multiple years.
|Example||Timetable Codes||Group Number|
Timetables Bridged Across
the Reporting Period
2020S1, 2020S2, OR,
2019T4, 2020S1, 2020S2
Managing Bridging for Year 11 Classes on Shared Timetables
If there are Year 11 courses that start at the end of Term 4 of a timetable, and that timetable includes classes from other year levels, the following process may be used to minimise the chance of teachers with classes from other year levels accidentally bridging across years (rather than copy/sharing Programmes as they should be for the new class of students).
- Set the new timetables group number the same as the previous year, and have the year 11 teachers bridge. TIP: Coordinate this so all classes are Bridged over a set period of time (i.e. Few Days).
- Once the year 11 Classes are Bridged, change the Group Number to prevent teachers from other year levels accidentally bridging across years.