Student records can be created and managed directly in SEQTA (internally managed), or may be managed in an external system and synced into SEQTA (externally managed).
Externally Managed Student Records
Schools that manage student records in an external system, need to create the student record in the external system, then Sync them into SEQTA. One exception to this may be the creation of Generic Accounts (Depending on school policy).
Internally Managed Student Records
Student records can be created and managed directly in SEQTA, through the Data Management page. Before creating a new student record, always check for an existing one first. In addition, the check to ensure no other students are using the 'Code' to be used to create the new student record.
- Go to the Administration Workspace > Data Management > Students
- Select 'Add Record' from the toolbar. Alternatively, to edit an existing record search for the student's name and then select the student record to open the edit window.
- Fill in the following fields:
Field Name Details Example Code *required This code must be unique. If it matches an account in the school's Admin system the record will be synced. JOEB Firstname *required The student's first name Joe Surname *required The student's surname Blake Gender *required The student's gender M Internally Managed Tick if student record is to be managed directly through SEQTA. Username Username for logging into SEQTA Learn. If using Active Directory this will be the same username. joe.blake Password Password for logging into SEQTA Learn If using Active Directory leave blank 54BlueDog Status 'FULL' indicates student is currently enrolled at the school. This controls their visibility in SEQTA. Only students set as FULL display in other areas in SEQTA. 'LEFT' indicates the student no longer attends and will hide the student in other areas in SEQTA. FULL Campus *required Required for student to be visible in SEQTA. 'All campus' or 'Junior campus' Entry date *required Student will appear in the Mark books after this date 01/01/2018 Exit date Student will not appear in the Marks books after this date 01/01/2018
- Click 'Save'.