Correspondence Permissions and Application Settings

Correspondence Permissions

The following Permissions can be used to enable or disable access to various correspondence types. These can be accessed through the Administration Workspace > Permission Management.

It is not possible to prevent the email 'Students' option being available through the 'Attendance Roll' page and 'Marks Books' without removing the email address from the student's record in SEQTA.

Permission	Page or Function	Dependent Permissions
CORR:LOG	Required to view the Correspondence log	SMS, RPTS, EMAIL
EMAIL	Send emails to Contacts, Student and Staff through the Correspondence page
EMAIL:CONT	Send emails to Contacts via the SIP, Marks book and Attendance page	EMAIL
EMAIL:STAFF	Allows email notifications, or Direqt messages notifications, through the Pastoral care pane in the SIP	EMAIL
SMS	Base permission required to send SMS messages through SEQTA
SMS:ABS	View the Absentee SMS tab on the Attendance page	SMS
SMS:GEN	Send SMS messages through the Correspondence page	SMS
SMS:PC	Send Pastoral care notifications via SMS	SMS

Application Settings

The following Application Settings can be used to enable or disable Direqt Messaging for a module, which recipient type (Student, Tutor etc.) are available for selection when sending a Direqt Message. These can be accessed through the Administration Workspace > Application Settings.

Application setting	Page of function	Dependent settings
Messaging enabled	Enable Direqt messaging for SEQTA Learn, SEQTA Engage and SEQTA Tutor (these settings can be set separately for each module). It is not possible to disable Direqt messaging from staff to staff.	Base setting
Message recipients	Specify which parties staff can message from SEQTA Teach, SEQTA Learn, SEQTA Engage and SEQTA Tutor (these settings can be set separately for each module).	Requires 'Messaging Enabled' to be set to enabled
Blind message (default)	The default state of the Keep recipient list private (BCC) option when sending Direct messages. This can be overridden when composing a message by deselecting the checkbox.	Requires 'Messaging Enabled' to be set to enabled
Direqt message in timetable	Allow Direqt messaging from the student timetable in SEQTA Learn and SEQTA Engage.	Requires 'Messaging Enabled' to be set to enabled
Email from timetable	Allow Emailing from the student timetable in SEQTA Learn and SEQTA Engage.
SMS template (general)	The merge field {body} must be included otherwise information entered into the SMSes sent through the Correspondence page will not be included in the SMS.

'Notification' Options Not Available When Creating a Pastoral Care Note

The Permission to send Pastoral Care Notifications, both via email or Direqt message, is controlled by the one Permission 'EMAIL: STAFF'.

NOTE: To control whether the notifications in SIP are via 'Email' or 'Direqt Message' click on Administration Workspace > Application Settings > search for SIP > under SEQTA Teach, select Enabled or Disabled for 'Use Direqt Messaging for Pastoral Care Alert Messages'.

Disabling the Option for Staff to Direqt Message Other Staff

This Option Cannot be Disabled.

Access to the Correspondence Page

The Correspondence Page can be used to send out bulk emails, SMSes and Direqt Messages to all Students, Contacts and Staff. Due to this, School's may limit which Staff have access to this page to key Administration and Attendance Staff.

Access to the Correspondence logs

Access to the Correspondence logs should be allocated with care as they will include Pastoral Care Notification emails (or Direqt Messages) for Restricted Pastoral Care Notes which may include sensitive information.

CORR:LOG

Required to view the Correspondence log

SMS, RPTS, EMAIL